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Getting Started

Welcome to Votars! This guide will help you set up your account, log in, and start using Votars for meeting recording and transcription on WEB, Android APP, and iOS APP.

1. System Requirements​

Before you begin, make sure your device meets the following system requirements:

WEB​

  • Modern web browser (Google Chrome, Mozilla Firefox, Safari, or Microsoft Edge)
  • Stable internet connection

Android APP​

  • Android version 8.0 (Oreo) or later
  • Stable internet connection

iOS APP​

  • iOS version 12.0 or later
  • Stable internet connection

2. Account Setup​

2.1 Creating an Account​

You can create an account via email + password registration or by using Google, Microsoft, and Apple third-party logins.

WEB​

  1. Open your browser and visit the Votars website.
  2. Click the "Sign Up" button at the top right corner.
  3. Choose your registration method:
    • Email + Password Registration:
      1. Enter your email address and click "Get Verification Code."
      2. Check your email for the verification code and enter it.
      3. Set your password and fill in other personal information.
      4. Click "Create Account."
    • Third-Party Login: Select Google, Microsoft, or Apple and follow the prompts.

Android APP​

  1. Download the Votars app from the Google Play Store.
  2. Open the app and click "Sign Up."
  3. Choose your registration method:
    • Email + Password Registration:
      1. Enter your email address and click "Get Verification Code."
      2. Check your email and enter the verification code.
      3. Set your password and fill in other personal information.
      4. Click "Create Account."
    • Third-Party Login: Select Google, Microsoft, or Apple and follow the prompts.

iOS APP​

  1. Download the Votars app from the Apple App Store.
  2. Open the app and click "Sign Up."
  3. Choose your registration method:
    • Email + Password Registration:
      1. Enter your email address and click "Get Verification Code."
      2. Check your email and enter the verification code.
      3. Set your password and fill in other personal information.
      4. Click "Create Account."
    • Third-Party Login: Select Google, Microsoft, or Apple and follow the prompts.

2.2 Logging In​

WEB​

  1. Go to the Votars website.
  2. Click the "Log In" button at the top right corner.
  3. Choose your login method:
    • Email + Password Login: Enter your email and password, then click "Log In."
    • Third-Party Login: Select Google, Microsoft, or Apple and follow the prompts.

Android APP​

  1. Open the Votars app.
  2. Click "Log In."
  3. Choose your login method:
    • Email + Password Login: Enter your email and password, then click "Log In."
    • Third-Party Login: Select Google, Microsoft, or Apple and follow the prompts.

iOS APP​

  1. Open the Votars app.
  2. Click "Log In."
  3. Choose your login method:
    • Email + Password Login: Enter your email and password, then click "Log In."
    • Third-Party Login: Select Google, Microsoft, or Apple and follow the prompts.

3. Dashboard Overview​

After logging in, you will enter the Votars dashboard where you can manage recordings, access transcriptions, and configure settings.

WEB Dashboard​

  • Home: Shows the upcoming meetings (requires linking to Google or Microsoft calendars) and recently accessed files.
  • Recordings: Manage and view all recordings.
  • Transcriptions: Access transcription files and AI summaries.
  • Settings: Customize your account and application settings.

Android & iOS APP Dashboard​

  • Home: Shows the upcoming meetings and recently accessed files.
  • Recordings: Start new recordings.
  • Transcriptions: View and manage your transcription files.
  • Settings: Adjust your account preferences and application settings.

4. Basic Usage​

4.1 Recording Meetings​

Before Starting the Recording​

  1. Select the transcription language. Votars supports selecting multiple languages for transcription.

Using Computer Microphone (WEB)​

  1. On the dashboard, click "Recordings."
  2. Select "Computer Microphone" as the input source.
  3. Choose the transcription languages.
  4. Click "Start Recording."
  5. The interface will automatically switch to the file page, displaying the real-time transcription.
  6. Click "Stop Recording" when the meeting ends.

Using Phone Microphone (Android & iOS APP)​

  1. Open the app and navigate to the "Recordings" section.
  2. Click "Start Recording."
  3. Choose the transcription languages.
  4. Speak clearly into the phone’s microphone.
  5. The interface will automatically switch to the file page, displaying the real-time transcription.
  6. Click "Stop Recording" to end the recording.

Direct Web Recording (WEB)​

  1. On the dashboard, click "Recordings."
  2. Select "Direct Web Recording" as the input source.
  3. Choose the transcription languages.
  4. Click "Start Recording."
  5. The interface will automatically switch to the file page, displaying the real-time transcription.
  6. Click "Stop Recording" to end the recording.

4.2 Accessing Transcription Files​

  1. Go to the "Transcriptions" section on the dashboard.
  2. Select the desired recording to view its transcription file.
  3. You can edit, share, or download the transcription file.

5. Quick Tips​

Ensure Good Audio Quality​

  • Use an external microphone for better audio clarity.
  • Record in a quiet environment to minimize background noise.

Basic Navigation​

  • Use the search function to quickly locate specific transcription files or recordings.
  • Regularly check "Settings" to optimize your experience.